Our product
CMT WorkSphere
Back-office software for IT staffing and consulting firms
Contracts, timesheets, invoicing, payroll and reports in one system, plus a self-service portal for your consultants. We built WorkSphere to run our own consulting business, and use it every day.
- Worker types supported
- W-2, C2C, 1099
- State income tax tables
- 50 states + DC
- Built-in reports
- 13
- For every consultant
- 1 portal
From contract to payroll, in one system
Each step feeds the next, so hours are approved once, billed once and paid once.
Step 1: Contract
Bill and pay rates, client, site and vendor on one record.
Step 2: Timesheets
Created automatically for every active contract.
Step 3: Approval
Managers review and approve or reject each week.
Step 4: Invoice
Approved hours become invoices, emailed to the vendor.
Step 5: Payroll
Monthly W-2 payroll with payslips and bank files.
Step 6: Reports
Margin, aging, utilization and profit and loss.
What WorkSphere does
Everything below is in daily use running our own consulting business.
Employees and onboarding
- Complete profiles with documents and emergency contacts
- Visa status history and green card case stages
- Onboarding checklists by employment type, with I-9 review
- Offer and employment letters generated and signed online
Contracts, clients and vendors
- Bill and pay rates with full pay-terms history
- Vendor workspaces with contacts, contracts and documents
- Multiple sites per client
- Furlough periods and referral fees tracked
Timesheets
- Generated monthly for weekly, bi-weekly, semi-monthly or monthly contracts
- Daily hours grid with attachments and one-click 8-hour fill
- Manager review, approval and rejection
- Automatic reminders for pending timesheets
Invoicing
- Invoices built from approved hours, with a guard against billing the same hours twice
- PDF or CSV from invoice layouts you design, including client-specific CSV formats
- Per-vendor payment terms, email subject and bundling
- Draft, Sent and Paid tracking with automatic overdue flags
Vendor payments
- Amounts owed to subcontractor vendors on C2C placements
- Due-soon alerts so nothing is paid late
- 1099-NEC forms at year end
Payroll and year end
- Monthly W-2 payroll runs with Draft, Approved and Paid stages
- Checks that block payroll while hours are unapproved or uninvoiced
- Payslips with federal, Social Security, Medicare and state withholding
- Direct deposit bank files, adjustments, reimbursements and W-2, W-3 and 1099-NEC forms
Reports
- Billed versus paid, with margin by contract
- AR and AP aging, profit and loss, utilization
- Employee and C2C profitability
- Every report exportable
Alerts and automation
- Alerts for expiring visas, ending contracts, overdue invoices and payments due
- Recipients chosen by role, team or person
- Scheduled jobs for timesheets, reminders, invoices and billing checks
- Admins can pause, reschedule or run any job and see its history
A portal for every consultant
Consultants get their own secure portal, so routine requests stop landing in your inbox.
- Fill in, submit and amend timesheets, with attachments
- View payslips, pay history and hours
- Download W-2 and other tax documents
- Update profile, W-4 and work authorization
- Claim reimbursements with receipts
- Complete onboarding and sign documents online
- Submit weekly status reports
Built-in reports
See margin, cash flow and utilization at any time, and export any report.
Security and control
Payroll and employee records need care. WorkSphere is built with that in mind.
Roles and data scope
Built-in and custom roles, with view or edit rights per page and access to all, team or own records.
Two-step sign-in
Can be required for any role. Accounts lock after repeated failed attempts.
Encrypted sensitive data
Social Security and bank account numbers are encrypted and shown masked.
Full audit trail
Every change is recorded, by module and across the system.
Questions about WorkSphere
Who is WorkSphere for?
IT staffing and consulting firms that place W-2 and contract consultants with clients, often through prime vendors, and need timesheets, billing and payroll to stay in step.
Does WorkSphere move money?
No. It calculates payroll, produces payslips with tax withholding, and creates direct deposit files for your bank to process. Payments themselves go through your bank.
Can invoices match what my vendors require?
Yes. Invoice layouts are designed in the app and produced as PDF or CSV, and each vendor can have its own format, payment terms and email settings.
How do we get started?
Request a demo. We will walk you through WorkSphere using your own workflow, and talk through setup and moving your existing data across.
See WorkSphere with your own workflow
Book a short demo. We will show how your timesheets, invoices and payroll would run in WorkSphere.